Enforce An Organization-wide Hidden Data & Metadata Removal Policy With
MailValve EX™
Hidden Data & Metadata Removal Add-in for Microsoft Exchange Server
Hidden
Data FAQ
learn about hidden data & metadata, the risks they pose, and how our products can
remedy them
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LATEST CUSTOMER
A Moscow-based investment company selected in 2011 MailValve EX™ to remove hidden
data from the email attachments of its 300 usersMailValve EX™
is an add-in for Microsoft Exchange Server for automatically removing hidden data
& metadata from attachments of emails that are sent from the organization.
Hidden data stored in many popular file types may contain confidential and private
information that when exposed can cause the organization embarrassment with possible
financial and legal implications.
Powered by Digital Confidence DataDistiller™ Engine, MailValve EX™ is able to remove
more than 50 types of hidden data from 20 file types, including Microsoft Office®
documents (Word, Excel, PowerPoint), OpenOffice.org documents, PDF documents, and
popular image and media file types such as JPEG, PNG, and SVG. MailValve EX™ can
remove hidden data from files even if they are compressed within ZIP files.
MailValve EX™ seamlessly integrates with Microsoft Exchange and removes hidden data
from the attachments of each and every email sent from the organization according
to a centrally set rules, thus enabling organizations to enforce an organization-wide
hidden data removal policy to prevent accidental confidential and private data leakage,
without the need of user intervention. MailValve EX™ fits organizations of all sizes,
from small and medium businesses and law firms, to large-scale enterprises.
Supported Formats & Hidden Data Types
The following table summarizes the hidden data types that Digital Confidence DataDistiller™
Engine, which powers MailValve EX™, is able to remove. For detailed explanation,
see the DataDistiller™ Engine
page.
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Supported File Formats |
Extensions |
Supported Hidden Data Types |
|
Microsoft® Word Document |
.docx;.docm |
Document Properties; Comments; Tracked Changes;
Hidden Text; Custom XML |
|
Microsoft Excel® Workbook |
.xlsx;.xlsm |
Document Properties; Comments; Tracked Changes; Custom XML |
|
Microsoft PowerPoint® Presentation |
.pptx;.pptm |
Document Properties; Comments; Slide Notes; Custom XML |
|
OpenDocument Text |
.odt |
Document Properties; Comments; Tracked Changes; Versions |
|
OpenDocument Spreadsheet |
.ods |
Document Properties; Comments; Tracked Changes; Versions |
|
OpenDocument Presentation |
.odp |
Document Properties; Slide Notes; Versions |
|
OpenDocument Graphics |
.odg |
Document Properties; Versions |
|
PDF Document (partial support*) |
.pdf |
Metadata (including XMP) |
|
AVI Video |
.avi |
INFO; XMP; Other Hidden Data |
|
JPEG Image |
.jpeg;.jpg |
EXIF (including thumbnail); Photoshop image resources (including IPTC-NAA); XMP;
Comments; ICC Profile; Other Hidden Data |
|
JPEG 2000 Image |
.jp2 |
Metadata (including native metadata, XMP, and other hidden data) |
|
WAVE / BWF Audio |
.wav |
INFO; EXIF; Broadcast Audio Extension; axml; iXML; XMP; ID3; Cart Chunk; Other Hidden
Data |
|
PNG Image |
.png |
Metadata (including XMP) |
|
SVG Graphics |
.svg;.svgz |
Metadata |
|
MP3 Audio |
.mp3 |
ID3 Metadata (including XMP) |
|
MP4 File |
.mp4;.m4a
.m4v;.m4b |
Metadata (including native metadata, XMP, and other hidden data) |
|
3GP File |
.3gp |
Metadata |
|
F4V File |
.f4v |
Metadata (including native metadata, XMP, and other hidden data) |
|
AIFF Audio |
.aif;.aiff |
Native Metadata; ID3; Other Hidden Data |
|
XML/XSD/XSL |
.xml;.xsd;.xsl |
Comments |
System Requirements
Required Hardware:
800 MHz processor
512 MB RAM
80 MB free disk space
Required Software:
Microsoft® .NET Framework v2.0
(or later version. If not present, the setup program
will direct the user to its free download page)
Supported Operating Systems:
Windows Server® 2003
Windows Server® 2008
Supported Microsoft Exchange:
Microsoft Exchange 2007 SP1 (or later version)
Microsoft Exchange 2010 SP1 (or later version)
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Key Features & Benefits
- Comprehensive - MailValve EX™ can remove more than 50 types of hidden data
from 20 file types, more than any other solution on the market today.
- ZIP Cleaning - MailValve EX™ can remove hidden data from files that are compressed
within ZIP.
- Whitelist - Administrator can specify recipients for which email attachments
should not be cleaned.
- Overridable - Administrator can allow end-users to prevent the cleaning of
a particular email as an exception by specifying a keyword in the email subject.
- Transparent to End-Users - MailValve EX™ cleans email attachments automatically,
without user intervention, thus saving the cost of users training.
- Easy Deployment - Setting up MailValve EX™ is easy and takes just a few minutes.
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